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Professional Competence
 

Guidelines and Resources

Home/Learn and Develop/Lifelong Learning/Professional Competence/Professional Competence Guidelines and Resources/Annual Verification Process
 

Annual Verification Process

 

Overview

The verification of your CPD and clinical audit or quality improvement claims is a key element of professional competence. Each year we are required by the Medical Council to select between 3% and 5% of doctors enrolled on our schemes to engage in an Annual Verification Process.

The process involves a review of your CPD and Clinical Audit/Quality Improvement Project records in ePortfolio for the previous Professional Competence year so that your training body can give you feedback and advice. We may refer to your Personal Development Plan for the relevant year during this process to get an understanding of your records.

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How Does It Work?

We randomly select doctors who received an Annual Statement for the preceding year. For example, if you receive an Annual Statement for the year 1 May 2021- 30 April 2022, then you could be selected for verification during 2022.

The selection process takes place after the Annual Statements of Participation have been issued and those who have been selected are notified by email. If you are selected for verification you will be given time to review and update your records in ePortfolio. If you need advice or clarification, we are here to help.

Once the deadline for updating your records has passed, we will take a capture of your records for review, and your results will be based on the contents of that capture. You can continue to record your activities for the current or previous PCS years.

Due to the growing number of PCS participants, it can take up to 18 weeks for all reviews to be completed. Once that stage is complete, detailed feedback will be sent to all selected doctors at the same time. If there are anomalies in your record, you will receive instructions on how to resolve them.

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What Are the Outcomes?

At the end of the process there are two possible outcomes:

  • Verified with no further action required
    If your outcome is "Verified with no further action required", your result will be marked in ePortfolio and a corresponding annotation will appear on your next Annual Statement.

  • Verified with corrective action(s) required
    • If you have corrective actions, you will be given a deadline to resolve them so that your record will be as correct as possible in time for your next Annual Statement.
    • If you successfully resolve all corrective actions, a "Verified with no further action required" result will be marked in ePortfolio and a corresponding annotation will appear on your next Annual Statement.
    • If you cannot successfully resolve all corrective actions a "Verified with corrective action(s) required" result will be marked in ePortfolio and you will be automatically re-selected for the next process, so that you have an opportunity to gain the "Verified with no further action" annotation for the following year.
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